Privacy Policy and HIPAA Compliance

Privacy Policy | HIPAA Compliance

Your privacy is very important to Bay Harbor Podiatry Group, and we are committed to protecting it. You are welcome to explore our web site without providing any information about yourself. When you visit and navigate our Web site, we will not collect personal information about you unless you provide us that information voluntarily. By “personal information,” we mean data that is unique to an individual, such as a name, address, e-mail address or telephone number.

What information does Bay Harbor Podiatry Group collect from me?

Our web server automatically recognizes your domain name. Our web server does not recognize your e-mail address. Most of Bay Harbor Podiatry Group’s web site has been designed to not require the use of any personal identifiers (such as name, address, telephone number or e-mail address). IF YOU SEND US AN E-MAIL OR SUBSCRIBE TO A NEWSLETTTER, WE WILL HAVE YOUR E-MAIL ADDRESS AT OUR SITE.

Bay Harbor Podiatry Group collects and uses certain information on its web site. This information includes your IP address, information about your browser (i.e., whether you are using Netscape, Internet Explorer, etc.), and information about your Internet Service Provider (i.e., AOL, Verizon). An IP address (Internet Protocol Address) is a unique number that is used to represent every single computer in a network. All computers on the Internet have a unique IP address. None of the foregoing information will be used by Bay Harbor Podiatry Group in any way, or in connection with any other information, to identify you personally.

Bay Harbor Podiatry Group uses the statistical information gathered about you and all of its users for internal statistical purposes only, e.g., to track where users go on the web site. This information is not linked to specifically identifiable individuals. This type of information will be used to aid Bay Harbor Podiatry Group in adding information to its web site that will be useful for site users and that will improve the performance of our web site.

Children’s Privacy

We do not intend to collect information from children. If we learn that we inadvertently have collected personal identifying information from a child under the age of 13, we will promptly delete that data from our systems.

E-Mails

When you sign up for free health e-mails, we maintain information about your selections only for the purpose of sending you the e-mails. We do not use identifying personal information for any other purpose although it may be included in anonymous, aggregated statistical information. If you communicate with us by email you should understand that email is not secure against interception. If your communication includes sensitive or confidential information, please contact us by phone or mail.

Instructions for unsubscribing from e-mails are located at the bottom of each e-mail. Click the link given and request to be removed from our list.

Cookies

A cookie is a piece of information that is stored on your computer’s hard drive, not on our site.

We do not use cookies on our site and will not obtain personally-identifying information about you when you visit our site, unless you choose to provide such information to us.

Disclosure of Your Information

All of the information you choose to provide us is absolutely confidential and voluntary. We will never give, sell, rent or reveal your name or address (including e-mail) to any outside party without your express consent. Bay Harbor Podiatry Group will not disclose your personally identifiable information to independent third parties other than those who help us operate our site, (such as an independent third party who might help us deliver our newsletters).

When you sign up for these member services we will share your name, contact information or other information necessary for the third party to provide the services. These independent third parties will only use your information to provide the designated service, and will handle your information in accordance with this Privacy Policy.

Security measures

Bay Harbor Podiatry Group takes reasonable precautions to protect your personally identifiable information. When users submit personally identifiable information, it is protected both on-line and off-line.

Notification of Changes

We will prominently post any significant changes we make to our Privacy Policy. Bay Harbor Podiatry Group will use the information collected from you in accordance with the privacy policy in effect when the information was collected.

Links to Other Web Sites

This site contains links to other sites. Bay Harbor Podiatry Group is not responsible for the privacy practices or the content of such web sites.

Correcting and updating information

If, at any time, a correction needs to be made to existing personal information that you have voluntarily provided to the web site, users may email the webmaster at webmaster@footcareone.com and request that the information be changed or deleted.

This privacy policy is not intended to and does not create any contractual or legal rights in or on behalf of any party.

If you have any questions about the security at our website, you can send an email to webmaster@footcareone.com.

HIPAA Compliance

Bay Harbor Podiatry Group
21250 Hawthorne Blvd., Suite 160
Torrance, CA 90503
(310) 540–1213

Notice of Health Information Practices

(For The Patient To Keep)

THIS NOTICE DESCRIBES HOW INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Introduction

At Bay Harbor Podiatry Group, we are committed to treating and using protected health information about you responsibly. This Notice of Health Information Practices describes the personal information we collect, and how and when we use or disclose that information. It also describes your rights as they relate to your protected health information. This Notice is effective 11–1–2005, and applies to all protected health information as defined by federal regulations.

Understanding Your Health Record/Information

Each time you visit Bay Harbor Podiatry Group, a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred to as your health or medical record, serves as a:

  • Basis for planning your care and treatment,
  • Means of communication among the many health professionals who contribute to your care,
  • Legal document describing the care you received,
  • Means by which you or a third-party payer can verify that services billed were actually provided,
  • A tool in educating heath professionals,
  • A source of data for medical research,
  • A source of information for public health officials charged with improving the health of this state and the nation,
  • A source of data for our planning and marketing,
  • A tool with which we can assess and continually work to improve the care we render and the outcomes we achieve,

Understanding what is in your record and how your health information is used helps you to: ensure its accuracy, better understand who, what, when, where, and why others may access your health information, and make more informed decisions when authorizing disclosure to others

Your Health Information Rights

Although your health record is the physical property of Bay Harbor Podiatry Group, the information belongs to you. You have the right to:

  • Obtain a paper copy of this notice of information practices upon request,
  • Inspect and copy your health record as provided for in 45 CFR 164.524,
  • Amend your health record as provided in 45 CFR 164.528,
  • Obtain an accounting of disclosures of your health information as provided in 45 CFR 164.528,
  • Request communications of your health information by alternative means or at alternative locations,
  • Request a restriction on certain uses / disclosures of your information as provided by 45 CFR 164.522, and
  • Revoke your authorization to use or disclose health information except to the extent that action has already been taken.

Our Responsibilities

Bay Harbor Podiatry Group is required to:

  • Maintain the privacy of your health information,
  • Provide you with this notice as to our legal duties and privacy practices with respect to information we collect and maintain about you,
  • Abide by the terms of this notice,
  • Notify you if we are unable to agree to a requested restriction, and
  • Accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations.

We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practices change, we will mail a revised notice to the address you’ve supplied us, or if you agree, we will email the revised notice to you.

We will not use or disclose your health information without your authorization, except as described in this notice. We will also discontinue to use or disclose your health information after we have received a written revocation of the authorization according to the procedures included in the authorization.

For More Information or to Report a Problem

If have questions and would like additional information, you may contact the practice’s Privacy Officer at 310–316–6190.

If you believe your privacy rights have been violated, you can file a complaint with the practice’s Privacy Officer, or with the Office for Civil Rights, U.S. Department of Health and Human Services. There will be no retaliation for filing a complaint with either the Privacy Officer or the Office for Civil Rights. The address for the OCR is listed below:

Office for Civil Rights:

U.S. Department of Health and Human Services

200 Independence Avenue, S.W.,

Room 509F, HHH Building

Washington, D.C. 20201

Examples of Disclosures for Treatment, Payment and Health Operations

We will use your health information for treatment.

For example: Information obtained by a nurse, physician, or other member of your health care team will be recorded in your record and used to determine the course of treatment that should work best for you. Your physician will document in your record his or her expectations of the members of your health care team. Members of your health care team will then record the actions they took and their observations. In that way, the physician will know how you are responding to treatment.

We will also provide your physician or a subsequent health care provider with copies of various reports that should assist him or her in treating you once you’re discharged from the hospital.

We will use your health information for payment.

For example: A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnosis, procedures, and supplies used.

We will use your health information for regular health operations.

For example: Members of the medical staff, the risk or quality improvement manager, or members of the quality improvement team may use information in your health record to assess the care and outcomes in your case and others like it. This information will then be used in an effort to continually improve the quality and effectiveness of the healthcare and service we provide.

Business associates: There are some services provided in our organization through contacts with business associates. Examples include physician services in the emergency department and radiology, certain laboratory tests, and a copy service we use when making copies of your health record. When these services are contracted, we may disclose your health information to our business associate so that they can perform the job we’ve asked them to do and bill you or your third-party payer for services rendered. To protect your health information, however, we require the business associate to appropriately safeguard your information.

Directory: Unless you notify us that you object, we will use your name, location in the facility, general condition, and religious affiliation for directory purposes. This information may be provided to members of the clergy and, except for religious affiliation, to other people who ask for you by name.

Notification: We may use or disclose information to notify or assist in notifying a family member, personal representative, or another person responsible for your care, your location, and general condition.

Communication with family: Health professionals, using their best judgment, may disclose to a family member, other relative, close personal friend or any other person you identify, health information relevant to that person’s involvement in your care or payment related to your care.

Research: We may disclose information to researchers when an institutional review board that has reviewed the research proposal and established protocols to ensure the privacy of your health information has approved their research.

Funeral directors: We may disclose health information to funeral directors consistent with applicable law to carry out their duties.

Organ procurement organizations: Consistent with applicable law, we may disclose health information to organ procurement organizations or other entities engaged in the procurement, banking, or transplantation of organs for the purpose of tissue donation and transplant.

Marketing: We may contact you to provide appointment reminders or information about treatment alternatives or other health-related benefits and services that may be of interest to you.

Fund raising: We may contact you as part of a fund-raising effort.

Food and Drug Administration (FDA): We may disclose to the FDA health information relative to adverse events with respect to food, supplements, product and product defects, or post marketing surveillance information to enable product recalls, repairs, or replacement.

Workers compensation: We may disclose health information to the extent authorized by and to the extent necessary to comply with laws relating to workers compensation or other similar programs established by law.

Public health: As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.

Correctional institution: Should you be an inmate of a correctional institution, we may disclose to the institution or agents thereof health information necessary for your health and the health and safety of other individuals.

Law enforcement: We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.

Federal law makes provision for your health information to be released to an appropriate health oversight agency, public health authority or attorney, provided that a work force member or business associate believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards and are potentially endangering one or more patients, workers or the public.